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Case Study: How Low Entropy Spaces Helped a Client Reduce Storage Costs by  Over $5,000 Annualy and Generate $12,000 in Profit

Overview

A client came to us with a common problem: they had been paying for three storage units for over 2.5 years, filled with items they hadn’t touched in years. The annual cost of storage was $5,496, and they had no idea what was in each unit, making it nearly impossible to access valuable items when needed. Worse, they were spending money on items they no longer needed or even remembered they had.

By working with Low Entropy Spaces, we helped this client:

  • Identify and sell items worth over $12,000.
  • Downsize to just one storage unit, saving thousands of dollars annually.
  • Create an easy-to-access digital inventory they can view from their phone, with each item’s location clearly labeled.

Here’s how we did it.

The Situation

Our client had two storage units: (9x12 feet, 108 square feet) and  (10x20 feet, 200 square feet), for a combined total of 308 square feet. Both were packed with household goods, furniture, and equipment that had accumulated over the years. The client estimated the value of their items to be around $10,000, but with no inventory, they couldn’t be sure. On top of the cost of storage, the clutter made it impossible to find things quickly, causing frustration and more time spent digging through boxes.

The client’s goal was clear: reduce storage costs by consolidating their belongings and identify valuable items they could sell, while organizing the remaining items for easy access.

The Solution: Low Entropy Spaces’ Comprehensive Inventory Process

To tackle this challenge, we deployed our full inventory system designed for large storage spaces. Here’s a step-by-step breakdown of how we achieved the client's goals:

  1. Setup and Organization

    • We started by setting up a 10x10 tent outside the units, equipped with tables and tarps to protect items during the inventory process.
    • We used temporary lighting, as the storage facility had no electricity, allowing us to work efficiently even in dim conditions. For future projects, we plan to include a live camera feed so clients can monitor the process remotely for transparency and peace of mind.

  2. Item Photography and Documentation

    • Every item, no matter the size, was photographed with either an iPad or phone. High-quality images were taken, including close-ups of tags and serial numbers to document brand and condition.
    • Using our unique system, we labeled and categorized each item. Items were grouped into boxes with labels (e.g., Box #1) and numbered for reference. We created clear documentation with detailed descriptions of every item, including its condition and suggested resale price.

  3. Boxing and Organizing

    • We boxed up smaller items into labeled containers, carefully organizing them into categories and assigning them to specific shelves inside the storage unit.
    • Larger or midsize items (furniture, equipment) were photographed in place and labeled accordingly, with their locations documented in our digital system. We arranged items logically, so there was a clear pathway through the storage unit, making everything easily accessible.

  4. Categorization and Digital Inventory

    • Every item was logged into a digital inventory system, which we shared with the client through their phone. Now, they can see the contents of every box and the exact location of any item with just a few taps on their device.
    • For instance, if they needed to find a specific tool, they could open the app, see that it was in Box #3, and know exactly where it was within the unit—no need to sift through boxes.

  5. Monetary Gain and Space Maximization

    • We identified items with resale value totaling $12,000, and the client was able to sell them through platforms like Facebook Marketplace. This allowed them to turn unused, forgotten items into cash.
    • By eliminating unnecessary items, we helped the client consolidate their belongings into just one storage unit, saving them over $5,000 annually on storage fees. This significant cost reduction alone made the project worthwhile.

The Results

The results exceeded the client’s expectations. Here are the key outcomes:

  • $12,000 in Resale Value Identified: By selling items they no longer needed, the client made a substantial profit and cleared out clutter.
  • Downsized to One Storage Unit: They went from three storage units to one, reducing their annual storage costs by over $5,000.
  • Organized and Accessible Storage: The remaining items were carefully boxed, categorized, and placed on shelves in the unit. Now, the client can access anything they need directly from their phone, knowing exactly which box or shelf to find it on.
  • Full Documentation for Insurance and Peace of Mind: Every item was fully documented, ensuring the client is covered for insurance purposes. If they ever need to file a claim, they now have a digital inventory with photos, descriptions, and values at their fingertips.

What the Client Said

“Working with Low Entropy Spaces completely changed how I manage my storage units. They didn’t just organize everything—they provided a full digital inventory that I can pull up on my phone whenever I need it. I love that I can see every item, know exactly where it is, and access it without having to dig through boxes. Their team was so thorough, even down to documenting the condition and value of my items for insurance. I’m saving money on storage, and the peace of mind knowing everything is accounted for is priceless. It’s made life so much easier for my wife too—now she can quickly grab whatever we need in no time. This service has truly simplified our family’s life.”

Conclusion: Why Low Entropy Spaces?

This case study highlights how Low Entropy Spaces can help clients not only save money but also make money by maximizing the value of their belongings. Our comprehensive inventory system allows clients to take control of their storage spaces, reduce costs, and ensure their property is well-documented for insurance or estate planning.

Whether you have a garage, storage unit, or an entire home full of items, we can help you organize, document, and profit from your belongings.

Ready to take control of your space?
Contact us today to learn how we can help you save money, make money, and create an organized, accessible inventory for your belongings.